A job application letter is an opportunity to highlight a candidate’s most relevant qualifications and experiences, improve their resume, and increase their chances of being called for an interview. The letter should detail the specific qualifications for the position and the skills the candidate would bring to the employer. Now see more details for a strong application letter below.
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Tips for Writing a Strong Application Letter
Follow these strategies for writing a strong letter:
- Start directly: In your first paragraph, clearly state why you’re writing. State the job position and the name of the company, and also explain where you found the job listing. While you can also briefly explain why you’re a strong candidate, this section should generally be brief and to the point.
- Offer something different than what’s on your resume: It’s rare to send an application letter without sending a resume. Therefore, your application letter doesn’t have to duplicate your resume. Your language can be a little more personal than resume bullet points — you can tell a story about your work experience and career.
- Make a good case. Your first goal with this letter is to move on to the next step: an interview. Your overarching goal, of course, is to get a job offer. Use your application letter to advance both of these reasons. Provide details about your experience and background that show why you’re a good candidate. How have other jobs prepared you for the position? What will you bring to the position and the company? Use this space to emphasize your strengths.
- End the letter with all the important details. Write a thank you at the end of your letter. You can also share your contact information. If you wish, state how you will follow up.
Organizations may advertise the positions lying vacant with them. Some of them either maintain their databank or rely upon those kept by placement agencies to call suitable candidates at the time of need. It is also becoming common for organizations these days to receive the Curriculum Vitae (CV) by fax or email. Some websites offer job-related services where one may submit details online for getting a position of one’s choice
One can get a job without applying for it in writing. For example: you can get a job through campus recruitment, an employment agency, or a company’s employment office. But when you cannot find a job through these routes you are likely to apply for jobs by using a resume and letters. Preparing a resume and writing an application letter is very much like preparing a sales letter. Both situations involve selling. In the latter case, you are selling a product or service; whereas in the former, you are selling your skills, expertise, and qualifications your strengths and weaknesses, and your ability to perform well.
Applications may be drafted in response to advertisements or they may also be submitted unsolicited. One may write a comprehensive application, which contains all the details about one’s education and experience and does not require a separate CV.
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Your resume should:
- mention career goals and specific job objectives.
- reveal your adequate knowledge about the company being approached.
- explain how your qualifications and experience are suitable for the job you are seeking.
- give evidence of excellent writing skills.
Comprehensive Application Letter
Sector 17, House No. 1120,
Chandigarh7 July 2011
The Manager (Human Resources)
GE Services
Sector 18, Goregaon-422 015
Mumbai (India)Dear Sir
I am responding to your advertisement in the Ascent columns of The Times of India of 5th July seeking Secretarial Officers for your company. I wish to be considered for the same position.
I passed my Senior Secondary examination in Commerce stream from Mount Carmel School, New Delhi in 2004 scoring an aggregate of 89%. I joined B.Com (Hons.) at Sri Ram College of Commerce, Delhi University, in the same year, and simultaneously enrolled for the Foundation Course of The Institute of Company Secretaries of India. In 2009, I was accredited as a qualified Company Secretary and joined the Secretarial Department of MN Udyog Ltd.
My company gave me intensive on-the-job training for six months in Secretarial and Legal functions at the end of which I was absorbed as a Junior Secretarial Officer. My duties include share transfer and transmissions, filling and filing of statutory forms and returns, maintaining statutory registers, etc. I have been working for two years now and feel the time has come for me to accept wider responsibilities. I can provide names of referees, if you wish to know more about me.
My present annual package including perks is approximately, Rs. 5 lacs. I hope for a reasonable increase.
I look forward to an opportunity for a personal interview where I can explain my credentials in detail.
Yours faithfully,
Ms. Meghna Rasgotra
The above was a specimen of a detailed application letter which need not be accompanied with a resume or Curriculum Vitae. It is however advisable to write a precise application letter and supplement it with a resume or curriculum vitae as an attachment to explain your academic and professional background in a more formal and presentable manner.
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