Medical leave letter should be respectful, complete, and transparent. Keep these important points in mind while looking at medical leave letter samples. Medical leave letter format, medical leave format, medical leave application format, medical leave application in doc. Download the medical leave application format in MS Word format.
Quick Links
How to Write a Medical Leave Letter?
Make notes beforehand: Gather your notes and think carefully before you start writing. Most of your letter will consist of dates, facts, details, and guidance for your employer in your absence, so you don’t want to accidentally leave out anything important.
Pay attention to important details: You may want to express how much you’ll miss this place after you leave, but focus on the key information first.
Be polite: Even though your employer is bound by law to keep your position while you’re gone, say thank you anyway. There’s never any harm in saying thank you.
Double-check: After sharing your letter with your employer, get confirmation that you’re both on the same page about dates and expectations. Do this before you walk out the door.
Are you looking for medical leave letter formats in MS Word and PDF for various vacancies? Here you can download many medical leave letter formats in Word format. This medical leave letter is designed for both freshers and professionals who already have a few years of experience. If you think your medical leave letter is ready to provide some helpful support to your resume, make it now.
Check out – Bank of India NEFT Form 2024.
How to format a medical leave letter?
- First, there will be the introductory paragraph, where you will introduce yourself and state your point politely. Your introductory paragraph should give the reader a basic idea about your medical leave application.
- This will be followed by the body of the letter in which you can include the reason for medical leave and other facts related to the dates. Make sure that in the body of the letter you include all the necessary important details without exaggerating.
- The last part will be the closing paragraph, in which you should sign off succinctly respectfully, and politely.
Like these medical leave letter samples, your medical leave letter will include an introduction, a body, and a conclusion. Start with a brief and polite introduction that gets straight to the point (for example, “As you know, I am taking a temporary period of medical leave to travel to Belgium to complete my dissertation this summer”).
The body of your letter will include important information your employer should know such as your departure date, return date, expectations upon your return, and what your employer is expected to do, handle, or monitor during your absence (you may want to split these items into separate bullet points for clarity). Your final signature should be polite and respectful.
Common Mistakes in Medical Leave Letters –
When you prepare and edit your letter, use these medical leave letter samples as a model and pay attention to the following common mistakes:
Incorrect details: Check and double-check to make sure your factual information is correct. Check your departure date, return date, and reasons for leaving, and cite company or legal policies that protect your job while you’re gone.
Not giving your contact information: Make sure your boss knows how to contact you in the event of news or an emergency. If you don’t want to be contacted, make that clear.
Leaving room for misinterpretation: Some of your responsibilities may be difficult to explain, but find a way around it. If there’s even the slightest ambiguity in your letter, you’ll find yourself confused all over again.
Too much detail: If you write too long, your most important information may be missed. If possible, limit your letter to one or two pages at most.
Must Read – Decision Support System (DSS).
Medical Leave Letter Format
Here we are providing some samples of the Medical Leave Letter Format. You can see these formats online, and we also upload these files in MS Word format, so after seeing the samples of Medical Leave Letter Format, you can download these samples in MS Word. We upload many types of Medical Leave Letter Format. Now see the samples of Medical Leave Letter Format from below –
Medical Leave Application Format 1
Earl D. Lambert
4204 Harry Place
Charlotte, NC 28202
12 December, 2001
To
Linda Bennett,
HR Department,
GlobalArcade Pvt. Ltd.
Charlotte.
Dear Linda Bennett,
I am Lambert and I am working in your firm as line supervisor the shop line. I am writing this letter to inform you that I have been diagnosed with a kidney stone and I need to undergo a minor surgery next week on 18th December. Doctors advised me to take complete rest for two weeks after surgery to get a complete cure.
So, I kindly request you grant me leave for two weeks from 18th December. I will be back after the specified date and I assure you that I will complete all due work within time. If there are any changes to this, I will inform you as soon as possible.
Thanking you,
Yours sincerely,
Earl D. Lambert
Medical Leave Letter Format 2
09/01/14
100 Broadway Lane, New Parkland, CA, 91010
Gwen Royce
Administrative Manager, Oppenheim Incorporated
100 Broadway Lane
New Parkland, CA, 91010
Dear Ms. Royce,
Please let this letter serve as a request for three weeks of medical leave to have minor surgery done on my lower back. I will have my procedure on September 15, 2014, and plan on returning to the office on October 6, 2014. The successful completion of this procedure will relieve pain that has inhibited my movements for several years. Enclosed you will find all of the necessary doctor and human resources paperwork required for this sort of leave.
I am already in the process of completing all of my projects that will be due before my leave and I am working closely with colleagues to make sure that my responsibilities are covered during my absence without any inconvenience to you.
This procedure will allow me to focus better on my work and become much more productive over a day. If you need further information regarding this leave request, please feel free to call me at (555)232-2342 or email me at [email protected]. Your understanding in this matter is appreciated and I assure you that office production will not suffer while I am out.
Sincerely Yours,
April E. Modarity
Administrative Assistant
Oppenheim Incorporated
Medical Leave Letter Format 3
Name of Employee
Address of Employee
City, State, Zip Code
DATE
Name of Supervisor or other person responsible for leave
Title
Name of Company
Address of Company
City, State, Zip Code
RE: Requesting Medical Leave of Absence
Dear Name of Supervisor,
This letter is to formally request a leave of absence for medical reasons. I will be having a hysterectomy on [DATE] and will not be able to work for 90 days. I plan to return to work on [DATE] if the recovery goes well. I have included a letter from my surgeon that states the need for surgery and the date of the surgery. If any other medical records are required, I will be happy to supply them.
Name of Person in my department will take responsibility for my clients, and I will be available by phone to give any assistance I can at [[email protected]] or at [555-123-4567].
I greatly appreciate your kind consideration in granting me this leave.
Sincerely,
Signature of Employee
Name of Employee printed
List of enclosures
Recommended Articles
