A relieving letter is a formal document issued by an employer to an employee upon termination of employment. It serves as proof of employment and verifies the employee’s last day of work. An organization’s Human Resources (HR) department is typically responsible for issuing relieving letters.
What information is usually included in a relieving letter?
- Name and identity of the employee
- Designation and department
- Joining date and last working day
- Confirmation of resignation acceptance (if applicable)
- Details about the full and final settlement of dues (salary, benefits, etc.)
- Sometimes, a brief comment about the performance or conduct of the employee
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Relieving Letter Format
Here, we are providing some samples of relieving letter format. You can see these formats online, and we also upload these files in MS Word format, so after seeing the samples of relieving letter format, you can download these samples in MS Word. We upload many types of relieving letter formats. Now see the samples of relieving letter format below:
Date:
Mr.
Dear Mr.,
This refers to your letter dated ___________ resigning from the services of the company and requesting us to relieve you by ______________
We write to inform you that your resignation has been accepted, and you shall be relieved of your duties with effect from the close of working hours of _______________
You are requested to hand over all the property of the company, including files, correspondence, specifications, brochures, books, and other documents of any nature whatsoever, to your HOD or to the person authorized by him.
We wish to re-emphasize the following clause of your terms of appointment:
- You will not disclose to any unauthorized person, either during or after your employment with the Company, for any reason, any information about the interest or business of the Company or any affiliated companies.
- You will not carry with you outside the office premises, any documents, books, and other property belonging to the Company and relating to the Company affairs unless you are authorized by the management to do so.
You are requested to confirm that you have not made or retained any copies or photocopies of any documents provided to you during your employment with us.
If any dues are due, the same will be paid by the Accounts Department as per HR policy and guidelines.
Please sign a copy of this letter as a symbol of your acceptance and confirmation of the issues mentioned above.
With best wishes,
Yours very truly,
For CAknowledge Pvt. Ltd.
Raju Choudhary
AGM HR
I accept and confirm the issues mentioned in the letter
________________
Signature
- Click Here to Download Above Sample Format in Doc Format
- Download Relieving Letter Formats and Experience Certificate format
Format of Relieving Letter in doc
Relieving Letter Format 2
Check Another format for Relieving Letter or Acceptance of resignation
Ref: HR
Date: 05/08/2016
Name
Address
Sub: – Acceptance of resignation
Dear Mr. xx,
We have received your resignation dated 05th August 2016 and would like to inform you that the Company has accepted it from 00th August 2016, and you will be relieved after office hours are over.
You are requested to settle your dues, if any, from the Accounts Department and obtain the clearance certificate accordingly.
Sincerely,
For CAknowledgePVT LTD.
- Click Here to Download Above Sample Format in Doc Format
- Download Relieving Letters Format and Experience Certificate format
Relieving Letter Format 3
To,
H.SUMITHRA
SIT0021
DearSUMITHRA
Subject: Relieving Order
This is to acknowledge the receipt of your resignation letter dated24-June-2010
While accepting the same, we thank you very much for the close association you had with us during the tenure from02-Aug-2008to24-June-2010
You have been relieved from your service with effect from the closing working hours of24-June-2010
We wish you all the best in your future career.
Yours Sincerely,
Relieving Letter Format 4
Relieving Order
Date
Employee’s Address
Dear Sir/Madam,
Relieving Order
This is a reference to your resignation letter dated ——. You are at this moment informed that your resignation has been accepted, and you are relieved from the services of the Company upon completion of working hours on 11.03.2018.
You are requested to submit your Company ID and any other Company property entrusted to you during your employment with us.
We wish you all success in your future endeavors.
Best Wishes,
For Company Name.,
Name
Designation
Hope it might help you to draft the same at your end.
Regards,
Amit Seth.
